How to Insert Figure Captions and Table Titles in Microsoft Word
How to Create and Customize Charts in Microsoft Word Three Ways to Insert Tables in Microsoft Word
Reproduced by permission from Erin Wright, The Pets Are Running the Show (Whiting, IN: Fake Press, 2019), 57. Study participants’ favorite activities rated by occurrences per day. Above left, Bartholomew above right, Peabody below left, Mr. The captions attached to figure 1 and figure 2, below, are examples based on the seven tips explained above.įigure 1. See “ How to Reference Figures and Tables in Sentences” for examples and information relative to specific style guides.
The purpose of in-text references is to show your readers how figures connect to the content they are reading. Reference all figures in your text.Įach figure should be referenced in a sentence in your text, preferably before the figure appears in the document. If you think your caption is too long, consider other ways to present the necessary information, including the use of legends, labels, and keys within the figure itself. But, keep your readers in mind when writing captions because long blocks of unbroken text can be difficult to read (and therefore easy to ignore). There’s no official guideline for how long a caption can be. You can also include additional information such as copyright statements, source citations, definitions of symbols, and explanations of units of measurement. Include a variety of information (if necessary).Ī caption should briefly describe the figure. But, if your captions consist of complete sentences mixed with phrases and sentence fragments, always use periods.
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One of our other primary style guides, The Chicago Manual of Style (along with its academic version, Turabian) says that periods can be omitted if your captions are all phrases or sentence fragments. Two of our primary style guides, the Publication Manual of the American Psychological Association (APA style) and the MLA Handbook (MLA style) use periods at the end of all captions even if they are incomplete sentences. End captions with a period … most of the time. 9 Like placing captions in uncommon locations, this decision is usually made by a layout designer or production editor rather than the writer or copy editor.ĥ. You may occasionally see the period omitted in favor of bold font combined with extra space before the caption text. Whether you are using regular numbers or double numbering, use a period after the figure number to separate it from the caption text. (the eleventh figure in chapter 7)įigure 7.12. (the tenth figure in chapter 7)įigure 7.11. They can also be identified by double numbering in which the first number identifies the chapter and the second number identifies the figure:įigure 7.10. Use a period after figure numbers.įigures can be identified with regular numbers: If you have music samples labeled as Example in addition to other figures, the music samples should be numbered separately from the figures (e.g., Example 1, Figure 1, Example 2, Figure 2). Note that the academic version of Chicago style, Turabian, also recommends placing captions above written music but uses Figure instead of Example. In addition, Chicago style places captions above written music instead of below, while MLA style keeps captions under written music. The MLA Handbook (MLA style) and the Chicago Manual of Style (Chicago style) use the word Example rather than Figure to identify samples of written music in text.
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